Office Administrator
Job Details :
Office Administration:
• Oversee general office operations, including maintaining a clean and organised workspace.
• Manage office supplies, equipment, and inventory to ensure availability and optimal usage.
• Handle scheduling, travel arrangements, and communication for staff as needed.
• Assist in organizing company events, meetings, and conferences.
• Ensure office policies and procedures are adhered to and update them when necessary.
Procurement:
• Source and procure office supplies, equipment, and services in alignment with company needs and budget.
• Establish and maintain relationships with vendors, negotiating favourable terms and pricing.
• Manage purchase orders, invoices, and delivery timelines to ensure on-time procurement.
• Conduct market research to identify cost-effective suppliers and new products.
• Maintain accurate procurement records, tracking budgets, expenditures, and supplier performance.
Negotiation & Vendor Management:
• Negotiate contracts and pricing agreements with suppliers to secure the best deals.
• Review contracts and terms, ensuring compliance with company standards and legal requirements.
• Monitor vendor performance and resolve any issues related to delivery, quality, or service.
• Collaborate with internal teams to forecast procurement needs and align with project deadlines.
Financial and Administrative Support:
• Assist with basic bookkeeping tasks, such as processing invoices and managing petty cash.
• Support the finance team in monitoring budgetary constraints related to office and procurement expenses.
Requirements/Skills :
• 4+ years of experience in office administration and procurement.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, Powerpoint).
• Multi-tasking and time-management skills, with the ability to prioritise tasks.
• Gender: Female
• Secondary School, Intermediate School(General (College Proprietary)), Bachelor of Business Administration, Bachelor of Arts.
